As of May 1, 2016, CTTC is managing Material Transfer Agreements on behalf of both Vanderbilt University and the Vanderbilt Medical Center through MTAShare. For sharing of materials with other institutions and companies, nothing will change, except requestors will need to indicate whether they are employed by VU or VUMC. Moreover, the University and Medical Center are now separate entities, so there will be a need to track what was previously considered internal transfers between researcher labs at VU and VUMC as well. Requestors should use MTAShare to request such an “internal” materials transfer, but the process is vastly abbreviated, so these requests can be submitted in only a few seconds. The exception to using the short form request is for transfers of human tissue and fluid samples and stem cells – these transfers will proceed through the normal request process, irrespective of whether the transfer is internal or external.

It is also worth remembering that if you have received material from an outside party under an MTA, there may be restrictions on transferring that material to a lab that is not your own, including the lab “down the hall” where the researchers are employed by the same entity as you (VU or VUMC). If so, your colleague’s lab may need to get its own MTA in place with the outside providing party, not from you. Please contact CTTC if you have any questions about MTAs.

Automating Material Transfer Agreements

In the spring of 2014, Vanderbilt University launched MTAShare, an automated system for managing and processing Material Transfer Agreements. Watch the short video to the right and click here to see the benefits of this automated system and learn about future phases.

Is MTAShare available to other institutions?

The level of automation of MTAShare scales with the number of users, so more users benefits everyone. Any institution interested in trying out MTAShare can have access to the system - please contact us to request a test account or request a demonstration of the system. Most new users have benefited greatly from a brief demonstration, which we are very happy to give.