Benefits of MTAShare

What is MTAShare?

To address the tremendous administrative burden and financial cost associated with managing the hundreds of thousands of Material Transfer Agreements ("MTAs") processed annually between universities and other not-for-profit research institutions, Vanderbilt has developed a comprehensive, scalable automated system for processing and managing MTAs. This system is known as MTAShare. Vanderbilt is now using it for processing of outgoing materials provided from Vanderbilt labs to other universities or not-for-profit research institutes.

While currently limited to use for Vanderbilt material providers, CTTC is engaged in an active campaign with other academic and not-for-profit research institutions to adopt MTAShare for use in their institutions so they can be not only the recipient institution of materials from Vanderbilt but also the outgoing/provider institution of materials to Vanderbilt (and other not-for-profits).  Universities or not-for-profit research institutions interested in gaining access to MTAShare should email "> .

Key Benefits of MTAShare

  • Shortens MTA transaction times
  • Reduces administrative burden
  • Empowers researchers
  • Eliminates unnecessary review and negotiation
  • Increases feedback and tracking
  • Introduces transparency
  • Fewer opportunities for error
  • Can be used internationally
  • Manages export control issues
  • Saves on transaction costs

How does MTAShare work?

MTAShare utilizes nationally accepted standard MTAs - the SLA and the UBMTA, as well as the AUTM derivatives of the UBMTA that were developed for non-standard materials such as human tissues and fluids, stem cells, chemicals, plants and the like. The providing or receiving scientist can initiate the MTA request by completing a short survey. Based on the survey answers, MTAShare creates an MTA using its built-in logic, and alerts the MTA administrative manager that a new request is ready for review and approval. Upon approval, MTAShare auto-signs the MTA for the provider and sends the MTA to the recipient for review and approval. The system alerts all stakeholders when MTAs are approved, and uploads the final documents to a system folder. The system has built-in administrative warnings for non-standard material requests, and even has export control search capabilities.

Test MTAShare

Ready to take MTAShare for a spin? You can with Test University, a test environment identical to the real system. Please watch the demo video and read the instructions below. The link to Test University is inside the instructions; you will need these instructions to guide you through the testing environment. 


Click here to download MTAShare Test University instructions.